OFFICE / ADMINISTRATIVE ASSISTANT (50% to 70%)

WHO WE ARE

As a pioneer in luxury marketing through the digital world, we empower luxury brands in their international development by combining strategy, full digital expertise and creative content. We are a one-stop-shop partner for our clients.
DLG Clients develop privileged and personalized relationships with their audiences, enriching themselves with a unique cultural and creative dimension and leveraging their business through their digital approach.
Our agency operates in an integrated manner at international level while rooting client operations locally through our offices in Geneva, Shanghai, and sales office in New York.

For our Geneva headquarters, we are currently looking for: 

OFFICE / ADMINISTRATIVE ASSISTANT (50% to 70%)

WHAT YOU’LL DO
 

The Office/Administrative Assistant plays a crucial role in supporting our team, including the management team, by providing specialized administrative and operational services. This role involves administering the payroll process through a third-party payroll vendor.
Beyond these responsibilities, the role is deeply supportive in nature, involving comprehensive office administration and actively assisting staff with their administrative and operational needs.
This part-time position offers flexibility but requires on-site presence during client visits.

• Administrative tasks: 
  • Verification of credit card invoices and cost allocation in the accounting system 
  • Prepares social charge declarations
  • Verify and book employee’s business expenses
• Operations:
  • Organises and maintains all office functions, assist by answering calls at reception, booking meetings and organising events
  • Maintains insurances policies
  • Provides onboarding support for new staff (IT and tools)
  • Process correspondence, filing, and organize archives for the department
• Payroll & HR administration:
  • Administer the payroll process through a third-party payroll vendor:
    • Prepares information package for monthly payroll
    • Reviews payroll package prepared by vendor
    • Coordinate with the payroll vendor with regard to absences, leaves, work permits and taxes
  • Draft HR contracts (based on existing templates)
  • Maintain employee records

WHAT YOU WILL NEED TO BE GREAT IN THIS ROLE 

• CFC level and relevant work experience (2 to 3 years) as office administrator/HR assistant
• Fluency in English and French
• Advanced knowledge of  Microsoft Excel, fully acquainted with Word and Power Point
• Strong organizational skills and attention to detail
• Can-do proactive attitude, constantly looking for improvement
• Ability to work independently, to take initiative to solve problems
• Experience working in a multicultural environment and with decentralized teams
• Previous experience in a similar role, preferably in a multi-task environment
  
  If you're curious, a bit of a tech enthusiast, and interested in career progression, this role provides an excellent opportunity